Please see the message below from XXX stating that 3 of our vehicles have not met the monthly requirements, which are for each vehicle, 250 miles per month OR 6 trips per day. In a conversation with YYY about this subject, he states that if a vehicle's monthly mileage totals are under the 250 minimum, then the vehicle logs are looked at to determine how many daily trips have been made. The trips need to include all the stops made on a particular trip; so for example, if one checks out the vehicle and goes to 2 meetings at different locations and then stops to add fuel to the vehicle before returning it to the office, that is considered 3 trips; thus each stop is to be listed on the log sheet for that trip.
Your assistance in recording trips, with all stops, and mileage accurately will help in keeping the number of vehicles we currently have.
>> Please we need mileages on your VEHICLES..........................
>> three failed this month...........................
>> will need at least the following miles for next month reporting......(will be due 10/15th)
>> Vehicle #0304D, Pickup w/lift gate, reported 163 miles will need 337 for this next month
>> Vehice # 1535A, Van reported 199 miles will need 301 for this next month
>> Vehicle# 2402B, Blue Tahoe reported 153 miles will need 347 for this next month
[According to Google maps, the loop is 18.9 miles and about 42 minutes. Someone will need to spend 36.5 hours driving 52 times around the loop to put 985 miles on these vehicles before October 15th? Or make 18 trips per day until October 15th I suppose. Wouldn't it be cheaper to let this organization keep these vehicles and waive the silly rules?]