To/MS: Master Management
From/MS: Doris Heim, ADBS, A108
Date: August 21, 2007
SUBJECT: PURCHASE COMMITMENT AUTHORITIES
Since the early 1990’s, when then LANL senior management granted purchase commitment default authority (better known as SAPR) to all LANL employees, all LANL employees were automatically assigned purchasing authority that permitted the initiation of purchase requests and/or JIT transactions up to $5,000 without review or approval.
Recently, an internal audit (Report IA-03-01) identified vulnerability with this existing practice. This vulnerability is related to mitigation of real and potential risks associated with committing Laboratory funds. Because appropriate management levels are responsible for assessing, quantifying, and defining such potential risks and for delegating this responsibility to the appropriate employees, it has been decided that a change to the Signature Authority Procurement Request (SAPR) is warranted. In accordance with the direction of the LANL Team, on August 24, 2007 SAPR authority will be changed to $0 unless delegated in accordance to the Implementation Responsibilities outlined in this memo.
[Download the full memo here.]